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How to Choose the Right ERP System: ERP Selection Criteria Checklist

Admin Oct 22, 2019
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There are a number of the ERP vendors in the software market offering various types of the ERP software. So, how do you know the appropriate software for your business?

Just like any other product, the designs and features of the solution vary and are expected to meet certain consumer needs and requirements. Before thinking of acquiring an ERP solution for your business, it is necessary to first determine whether the business is actually ready for the system.

Sometimes people make unnecessary mistakes while sourcing an ERP system because of the reluctance to make comprehensive evaluation of the ERP solutions in the market and comparing them against their requirements. In most cases, it is prerequisite to seek the advice from the technology experts specializing in the ERP systems.

The following are some of the fundamental aspects of considering while selecting the suitable ERP solution for your business.

Understand your Business Goals & Targets

By understanding your targets and goals of the business, it helps in recognizing the need and how the ERP will aid in meeting those business objectives and goals. Since not all vendors do offer the necessary requirements in terms of the suitable solution for the business.

Thus we should select thoroughly and keep these points in mind the ERP that - software must revolve around the support for the realization of the business goals and targets.

In brief:

Draft your business goals & targets
Consult with the technology professional
Assess how the ERP software will assist to attain the set goals

System Features of the ERP Software

System requirements includes the features of the devices in which the software will run such as computers and other devices. Primarily, this will dwell on the capability of the software to be supported by the computers and accessories present in the business.

Before contacting the vendor, it is important for the procurement team to understand what they require from the prospect solution in terms of performance and productivity. Sometimes, you may be prompted to purchase new computers with higher performances to ensure successful implementation of the ERP system.

For example computers with 4 GB RAM with high processor speed can be ideal for an ERP solution.

In brief:

Evaluate the features of the ERP Software.
Determine the computer properties (OS, Memory, Storage, etc.) already in the business.
Ensure 1 and 2 matches.

The Budget for ERP Purchase

Budget is also another vital element while selecting an ERP software. Ideally, the system ought not to be too expensive or cheap for the business. The costs should incorporate both acquisition as well as the implementation of the system.

The business should ensure that they do not overspend in acquiring the solutions leaving the business in a potential financial crisis jeopardizing business operations.

In brief:

Determine the amount you want to spend on the software.
Conduct research on the available vendors and their respective prices in the market.
Pick the one with the ideal price.

Commitment for Future Upgrade

As the business, you need to conduct the research of the vendors to establish their commitment towards making upgrades to the future to incorporate the latest technologies. With the modern world of technology advances, the ERP vendor needs to be dedicated to making improvements on the system whenever necessary to boost performance and security.

In brief:

Conduct research on the available prices.
Inquire on the ones that do periodic upgrades on the system.
Inquire the cost of the upgrading the system.

Training Requirements of Staff

Finally, the business team ought to determine the areas that needs to offer training which will also determines the costs involved for the complete implementation of the ERP Software. Due to the complexity of the system and its robustness, there is a tendency to underestimate the role and cost of training.

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