Purchase Billing Management Module
" Purchasing power certify to acquire power. "
Maintaining a well-organized inventory is essential for any organization. With a properly managed inventory, unnecessary purchases are avoided, saving time, effort and money. A purchase billing module within ERP helps control both inventory and the financing of materials for which a purchase bill or purchase invoice is issued. It simplifies identifying suppliers, making purchases from them and managing billing efficiently.
Purchase Bill Management ERP Software Solutions
Purchase Billing ERP Software Module
A purchase invoice document is essential for managing all finance-related activities. Within an ERP, the purchase billing module simplifies recording and tracking purchase bills and invoices. The module is divided into four main types:
Purchase Invoice
RD (Regular Dealer)
A purchase invoice issued by a regular dealer includes GST on every supply provided, ensuring proper accounting for purchase bills.
Purchase Invoice
URD Composite (Composite and Unregistered Dealer)
Invoices from a composite or unregistered dealer may have a higher product price, as no GST is charged. This affects the competitiveness of your organization in the market.
Purchase Invoice
RCM (Reverse Charge Mechanism)
For goods or services under the RCM category, such as transportation, GST is paid directly to the government instead of the supplier. This ensures compliance and proper tax management.
Purchase Invoice
Exempted
Purchases of exempted goods can be entered here, making tracking and reporting easier.
Dashboard
The purchase billing software includes a complete dashboard to view total purchase amounts, monthly graph comparisons, upcoming purchase orders, GRNs, and other important details at a glance.
Features of our Purchase Bill ERP Module
Other features of the module that complete the end-to-end workflow of the purchase billing process.
Purchase Order
Once the procurement activity is completed, a purchase order is raised to place orders with the supplier. The system supports multiple approval levels for better control. Features such as purchase orders against sales orders and integration with EPS Jobs modules improve flexibility. Service-based orders can also be managed through Purchase Order SES, ensuring smooth handling of both material and service procurement.
GRN / MRN
A GRN or MRN (Goods Receipt Note / Material Receipt Note) is used to record the receipt of items from the supplier. After the purchase order is issued, GRN or MRN is created as soon as the material reaches the organization. QR code-based mobile apps allow instant GRN creation, reducing manual effort and saving time.
SES
A Service Entry Sheet records all services performed against a purchase order. While GRN is used for goods and materials, SES is used to track services that are attended, approved and cleared. This ensures accurate service-based purchase billing and invoice processing.
Reporting
The purchase billing software provides detailed reports such as pending purchase orders, pending GRNs, pending purchase invoices, overdue purchase orders, overdue purchase invoices and outstanding payables. These reports help businesses monitor purchase bills and maintain better financial control.
Purchase Bill Mobile App
Why are organizations choosing this module?
In every organization, the purchasing department faces many challenges. To handle these issues, businesses are increasingly using a cloud-based purchase billing module. It helps reduce paperwork and prevents the loss of important purchase documents such as purchase bills and purchase invoices.
By automating the purchase process through ERP, daily tasks become faster and easier. Manual work is reduced, approvals are quicker, and most activities can be completed in just a few clicks. This also lowers the chances of errors or fraud, giving organizations better control over their purchasing operations.
Add-on Modules
These extra features help complete the full purchase billing process.
Approval Management
This feature makes approvals simple and organized. You can set single or multiple approval levels for purchase orders, GRN and purchase invoices. Once all required approvals are done, the system automatically moves the process forward, saving time and effort.
DMS (Document Management System)
DMS helps store and manage all important purchase documents in one place. Purchase bills, invoices, and related files can be accessed anytime by authorized users, making document handling easy and secure.
Commenting
This feature lets users add comments and attach files to any purchase entry. It also sends automatic notifications to the right users, improving communication and clarity.
Purchase orders management software For Every Business in India
Look Our Advanced Features Of Purchase orders management software. you can automate your procurement operations easily. Streamline your sales invoicing process with our comprehensive allows you to create purchase orders and attach detailed annexures. Purchase orders can be sent through email or WhatsApp, and their status can be easily checked. Watch the video for more information.
Features Of Purchase orders management software
- Procurement operations
- Attach detailed annexures
- e-mail or WhatsApp
- Delivery schedule
- Pending purchase order report
- Purchase invoices & GRN
- Finance management
- Streamline procurement operations
" Purchasing power certify to acquire power. "
